Word 2010 – How to Use AutoText

AutoText is a feature in Word 2010 which allows you to quickly insert predefined text, objects or pictures by simply typing a single keyword.

Create a new ‘building block’

1. Using Word, enter in the text you would like to ‘autotext’
2. 
3. Select the text and press Alt and F3
4. Change the ‘Name’ to the keyword for the autotext and click ‘OK’
5. 
6. Now when you start typing the autotext name (e.g. Example1) you will be prompted to press enter to insert the ‘building block’
7. 

Update an existing ‘building block’

1. Insert the building block autotext
2. Make the changes as required
3. Select the text and press Alt and F3
4. 
5. Enter the same ‘Name’ of the existing building block
6. Word will ask if you want to overwrite, click ‘Yes’ to save the changes
7. 

Delete an existing ‘building block’

1. Select the ‘Insert’ ribbon
2. 
3. Select ‘Quick Parts’ then ‘Building Blocks Organizer’
4. 
5. Select the name of the building block then press ‘Delete’