Word 2016 – How to restrict/un-restrict formatting changes

Microsoft Word has the ability to restrict a document so only existing styles can be applied to content – with no specific formatting like “bold”.

The steps below show how to enable and disable it.

How to enable formatting restriction in Microsoft Word

  1. With the document open, open the ‘Review’ ribbon
  2. Click on ‘Protect’ then ‘Protect Editing’
  3. The Restrict Editing pane will open to the right
  4. Under ‘Formatting restrictions’ click ‘Limit formatting to a selection of style’
  5. Under ‘Start enforcement’ click ‘Yes, Start Enforcing Protection’
  6. A window will appear where you can choose to restrict with a password. This password is required to disable the formatting restriction.

How to disable formatting restriction in Microsoft Word

  1. With the document open, open the ‘Review’ ribbon
  2. Click on ‘Protect’ then ‘Protect Editing’
  3. The Restrict Editing pane will open to the right
  4. At the bottom click ‘Stop Protection’
  5. If a password was set it will now need to be entered
  6. Under ‘Formatting restrictions’ un-tick ‘Limit formatting to a selection of style’

Reference: https://support.office.com/en-us/article/allow-changes-to-parts-of-a-protected-document-187ed01c-8795-43e1-9fd0-c9fca419dadf

 

Related Articles

One comment on “Word 2016 – How to restrict/un-restrict formatting changes

  1. Re: Word 2016 – How to restrict/un-restrict formatting changes. Sunday, 17 March 2019 by Adrian Gordon

    You do not display the same ribbon I see in my Word 2016 for Mac (Version 16.38). I have found no way to restrict editing, sad to say. Protecting the document, even for forms (which I do) does not do it.

    Suggestions?

Leave a Reply

Your email address will not be published.